Zoom Accessibility is a topic that many people are talking about due to the current climate. If you or someone you know are working remotely and using Zoom in your daily processes, here are six helpful tips to ensure your next Zoom meeting or webinar is accessible to all, including participants with disabilities.
- Provide Keyboard Shortcuts. Not everyone uses a mouse to navigate their computers; hotkeys and keyboard shortcuts are an alternative. When sending out your Zoom meeting invitation, include this link to Zoom’s Hot Keys and Keyboard Shortcuts.
- Spotlight The Presenter. If you are providing a webinar or a presentation, remember to setup Zoom’s “Spotlight Video” feature so attendees can always see the presenter. This feature allows attendees to watch the presenters’ body language and facial expressions and can assist with comprehension.
- Provide Live Closed Captioning. Zoom allows a designated meeting attendee to add closed captioning when the feature is initiated by the host. Third-party captioners may be hired to caption a Zoom meeting, too. See Integrating a third-party closed captioning service.
- All attendees can adjust the font size of these captions within Zoom settings.
- Provide Quality Audio and Video. Use a high-quality external microphone, not the computer’s built-in microphone, for the best quality and clarity. Be sure to conduct all presentations from a well-lit (not back-lit) area. Video quality is also dependent on the bandwidth of your internet service (and that of your participants), and your webcam’s resolution.
- Describe Visuals. Remember attendees with vision impairments. Describe any slide graphics that convey information during your presentation and encourage your guest presenters to do the same. For attendees using JAWS, share this Freedom Scientific blog post, Using the Zoom Video Conferencing Platform with JAWS.
- Practice. If you are hosting, get comfortable with the software and hold a practice webinar with a few remote participants. Troubleshoot any issues before you go live.
Accessibility Tips for a Better Zoom/Virtual Meeting Experience from the Deaf/Hard of Hearing Technology Rehabilitation Engineering Research Center.
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